Maintenance Planning and Scheduling

THE BASIS FOR COST-EFFECTIVE MAINTENANCE MANAGEMENTMaintenance Planning and Scheduling

In a purely reactive environment, the costs of production downtime and inefficient maintenance labor can far exceed the costs of a work management initiative that organizes work orders through pre-planned work scheduling.

Planning and Scheduling are management tools that provide a sound basis for cost-effective maintenance management. In a purely reactive environment, the costs of production downtime and inefficient maintenance labor can far exceed the costs of a work management initiative that organizes work orders through pre-planned work scheduling and workflow optimization.

Planning anticipates the work needed, how the work will be performed, and the parts, tools and other resources that will be needed to perform the work efficiently.
Scheduling allows the effective use of craft time to determine when a job can be completed. The maintenance planner job is essential in managing labor to ensure prioritized, reliable work order completion.

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“Our maintenance team is already working efficiently.”

A recent study shows that only 20% to 30% of work order time is actual wrench time. Most of the rest is spent looking for parts, waiting on team members, hunting for tools, and waiting for equipment availability. Implementing a successful planning and scheduling process can increase maintenance efficiency by up to 50%, resulting in faster response times and reduced downtime.

“We’ve tried work order management initiatives, but we couldn’t make the changes stick.”

The keys to an advanced planning and scheduling system include buy-in by the whole team, accurate reporting and analytics, separating the planner job from maintenance responsibilities, and tracking improvements to show progress to top management for their continued support.

A lot of organizations rely on a few strong maintenance technicians to make the initiative work. If they leave the organization, the torch may not be carried on by the rest of the team. Another barrier to success can happen when the planner is asked to pick up his tools and help out, reducing the possible impact of quality job planning and work order assignment.

The Role of Reports and Analysis
in Planning and Scheduling

Asset Analytix has a strong focus on maximizing the efficiency of manufacturing assets and assembly processes. Using the experience gained from over 60 years of helping maintenance organizations put data to use, we provide an analysis of user-selected work orders to measure work order performance in terms of labor costs (hours), parts cost and schedule efficiencies. This analysis can highlight significant problem areas so that management can better focus resources on resolving issues early and with greater effectiveness.

Benefits of reporting include:

Daily updates on key performance indicators
Streamline administrative processes and increase profitability
Enhance management co-ordination and control of day-to-day operation
Manage spare part stocks more effectively, cutting the cost of inventory
Gain business transparency through tracking of key performance indicators

AssetAnalytix: We are Reporting Experts

“Our CMMS isn’t setup for that type of tracking and we have to get IT or the provider involved in order to make any changes to the CMMS.”

Our reports are CMMS agnostic and we work with virtually all the major CMMS packages, including SAP, Maximo and Infor. We work with your team to identify key factors, then draw on our experts in all the leading CMMS frameworks to compile the data you are collecting into meaningful reports. Some of our sample reports include:

Work Order Status (open and past due)
Asset Downtime Summary
Estimated versus Actual Work Order Cost (KPI)
Work Order Detail
Work Order Assignment by Work Order / Craft
Priority 1 & 2 Work Orders (KPI)
Failure Code Hierarchy

In addition to these reports, we have an extensive library of over 600 customizable reports and 500 KPIs for specific needs in critical areas such as maintenance, reliability, and asset performance analysis. With this capability to build on, along with extensive experience conducting Planning and Scheduling workshops and Analytics-Driven Improvement Events, we can guide you through the process of implementing work management, planning and scheduling initiatives that will transform your maintenance processes.

Contact Us for a Free Consultation

Reach out to us to find out how you can put together a program that will help your organization maximize the savings opportunities through effective Maintenance Planning & Scheduling.